Office Administrator - Fashion Design Company

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📍 Kannur, Kerala ⏰ Full-time 📋 Role: Office Administrator ✨ Fashion Industry

Role Overview

We are seeking a highly organized and proactive Office Administrator to join a vibrant fashion design company in Kannur. You will be the backbone of the office, ensuring smooth daily operations, supporting the design team, coordinating with vendors and clients, and managing administrative tasks in a creative and fast-paced environment.

This role is perfect for someone who loves fashion, has excellent organizational skills, and enjoys working in a creative studio setting. Both experienced administrators and freshers with a passion for fashion and strong admin skills can apply.

👗 Fashion Design Studio 🧵 Creative Environment ✨ Client & Vendor Coordination

Key Responsibilities

  • Manage day-to-day office operations, including maintaining a clean and organized workspace, managing supplies, and coordinating with vendors.
  • Serve as the first point of contact for clients, visitors, and phone calls, providing a warm and professional welcome.
  • Assist fashion designers with scheduling appointments, client meetings, and fashion show/event coordination.
  • Coordinate with fabric suppliers, tailors, embroiders, and other vendors for timely delivery of materials and samples.
  • Maintain organized filing systems for client orders, design sketches, fabric samples, and important documents.
  • Handle basic accounting tasks such as invoicing, expense tracking, and following up on payments (with support from accounts team).
  • Manage office correspondence, emails, and maintain digital and physical records.
  • Support the team in organizing fashion shows, lookbook shoots, and client presentations.

Candidate Profile

  • Any graduate (B.Com, BBA, BA) with 0–4 years of administrative experience (freshers with good skills can apply).
  • Interest in fashion, design, or creative industries is a big plus.
  • Excellent communication skills in English and Tamil (Hindi is a plus for client interaction).
  • Proficient in MS Office (Word, Excel, Outlook) and comfortable learning new software.
  • Highly organized, detail-oriented, and able to multitask in a creative environment.
  • Pleasant personality with a professional appearance and attitude.
  • Basic knowledge of accounting/ Tally is an advantage.

What Makes This Role Unique

  • Work closely with talented fashion designers and creative professionals.
  • Get exposure to the fashion industry: design process, fabric sourcing, client consultations, and fashion events.
  • Opportunity to attend fashion shows, photo shoots, and industry events.
  • Creative and stylish work environment.
  • Be part of a growing fashion brand with a young and dynamic team.

Benefits & Compensation

  • Salary: ₹20,000 – ₹35,000 per month (based on experience).
  • Opportunity to grow into Office Manager, Studio Manager, or Executive Assistant roles.
  • Employee discount on designer collections.
  • Friendly and creative work culture.
  • Performance bonuses and festival gifts.